Through XScribe's Sale Module, your company can organize and provide checks and balances by connecting the four main processes connected with sale process:
- Generation of the sales through the Sale Order feature
- Delivery of the product or service through the Sale Delivery feature
- Billing of the customer through the Sale Invoice feature
- Collection of the invoice through the Collection feature
By linking these four steps, your company can have a quick audit on what was ordered vis-a-vis what was delivered, invoiced, and collected. Through the Sale Module, your company can have a quick overview on the undelivered orders, uninvoiced orders and deliveries, and uncollected invoices.
The Sale Module also has a customer database, product database, and a price list database so that your company can easily look-up the customer, product and price list when creating orders and invoices.
It also has printable forms for Sale Order, Sale Delivery, Sale Invoice, and Collection which can be printed and provided to customers. The Sale Module also has an extensive report for your company to analyze your sale.
- Customer Database
- Product Database
- Price List Database
- Sale Quotation
- Sale Order
- Sale Delivery
- Sale Invoice
- Multi-company, Multi-branch capability
- Integrated with Financial Management Module
- Electronic Approval
Have a centralized database of customers, products and price lists
The customer, product, and price list databases allow you to create databases that are used when creating quotations, orders, deliveries, invoices, and collections, to make the encoding process of these transactions faster. These also allow your company to standardize its databases so that the analysis of sale reports will be seamless.
Create and route sale quotations through the system
You can quickly create and route for approval quotations through the system because of the system's centralized customer, product and price list databases. Once accepted by the client, the sale quotation can be quickly converted to a sale order, eliminating the redundant process of re-encoding the details of the quotation.
Have a centralized database of sale orders in the system
Encode and organize your orders from customers through the Sale Order feature. The Sale Order feature is connected with the Sale Delivery and Sale Invoice features of the system so that your company can easily compare what was ordered vis-a-vis what was delivered and invoiced. The Sale Order feature also allows your company to compute the profitability of the sale order by comparing the selling price of the item with the cost of the item.
Monitor your deliveries through the Sale Delivery feature
You can record the deliveries that have been made to customers through the Sale Delivery feature. Details such as what was delivered, how many were delivered, when it was delivered, who delivered, and who received the items can be easily tracked through the system.
Invoice customers using the Sale Invoice feature
You can encode and organize your invoices sent to customers through the Sale Invoice feature. Sale invoices can be linked with the sale order, and sale delivery transactions, using it as a basis for the creation of the invoice, to provide checks in the system. The Sale Invoice feature enables you to print and send invoices to customers, and allows you to monitor which invoices are unpaid, and which ones are overdue.
Collect payments from customer through the collection module
After invoicing the customer, collections can be received through the Collection feature. The Collection feature allows you to set which invoice the customer is settling, what the mode of collection is, when the collection was made, who received the collection, and if a receipt has already been given to the customer.
Integrated with Accounting, Inventory, and Cash Modules
The XScribe Sale Module is connected with the XScribe Accounting, Inventory, and Cash Modules. It creates journal entries for deliveries, invoices and collections made. It creates inventory transactions every time a delivery is made, and it makes a cash transaction whenever a collection is made.