Empowering Your People, Streamlining HR – Boost Your Growth Through Better People Management
XScribe HR Core, ATS, LMS, PMS – All your Human Resource Workflows in One System – from Hire to Retire!
XScribe’s Human Resource Management System (HRMS) is an integrated and comprehensive HR platform that covers the end-to-end needs of your HR team.
Unifies, digitizes, and streamlines not only 201 file keeping, timekeeping and payroll functions but also other processes such as recruitment, performance appraisals, and even training – empowering HR teams and employees to handle their tasks efficiently and providing management with valuable, real-time HR insights.
Developed configurable and customizable to ensure our system adapts to a wide range of industries that practice different HR policies.
Smarter Solutions for Your HR Challenges
The Challenge: Inefficient Talent Acquisition
Slow hiring processes causes delayed manpower requirement fulfillment and slowdown in overall business operations.
The Solution: Optimized Hiring Process
XScribe ATS organizes recruiting tactics across multiple channels, tracks interview scheduling and evaluation, resulting faster hiring cycles.
The Challenge: Uncoordinated Onboarding
Disorganized onboarding overwhelm new hires and delay their time to productivity.
The Solution: Structured Onboarding
XScribe ATS enables better adherence to onboarding checklist and activities.
The Challenge: Decentralized and Unsecured Records
Unprotected and decentralized physical/digital databases housing employee database doesn’t just result to vulnerable employee records but also limited people insights.
The Solution: Secured, Quick-Access
XScribe HRIS and Attachments provides secure and quick access to all employee related information such as personal and payroll details; offering complete and powerful insights on employee talent, retention, and other strategic initiatives.
The Challenge: Unreliable and Inconvenient Attendance Logging
Use of logbooks, physical Bundy clocks, or manual spreadsheets results to missing or inaccurate timekeeping data and buddy clocking practices.
The Solution: Multi-Platform Timekeeping Device/App
XScribe’s integrated and multi-platform Timekeeping Device/App provides highly accessible and integral attendance tracking that encourages employee presence and productivity.
The Challenge: Manual Filings, Low Transaction Visibility
Manual applications such as with leave filings and leave balance calculation is time-consuming and low data visibility may result to disputes with employees.
The Solution: Digitized and Transparent Filings
XScribe’s comprehensive Self-Service Modules, such as Leave Management, enhance user experience with regard to Leave filing, balances tracking transparency, and automates leave conversion workflows.
The Challenge: Underpayment and/or Overpayment
Manual payroll computation is prone to underpayment and/or overpayment of pay components (e.g., Overtime) when done hastily.
The Solution: Reliable Computations
Automated self-service filings reduces underpayment and overpayment issues to ensure corresponding payouts to employees and compliance with DOLE labor laws.
The Challenge: Overlooked Filing Approvals
Lengthy and overlooked approval disrupts workflows and inundates the HR team with unnecessary inquiries.
The Solution: Empowered Employees
XScribe’s Dashboards summarizes datasets that empowers employees to gain access to the information and workflows they need, eliminates unnecessary work burden to the HR team, freeing up time for more strategic tasks.
The Challenge: Fragmented Timekeeping and Payroll Processing
Separate system for attendance logging and timekeeping conversion leads to lengthy and disjointed timekeeping data conversion; fragmented payroll processing is prone to incorrect salaries and delayed pay disbursements.
The Solution: Unified End-to-End Payroll Processing
XScribe’s Timekeeping and Payroll Modules automated timekeeping to pay conversion produces integral payroll and swifter disbursements – all done with greater accuracy and lesser effort for the HR and Accounting Team.
The Challenge: Compliance Bottlenecks
Compliance bottlenecks in keeping track of changing labor laws, report, and form requirements leads to delayed submissions and sometimes non-compliance.
The Solution: Agile Compliance
XScribe’s Government Remittance, Payable, and Report Modules easily tracks mandatory contributions, loans for remittances, and report/forms submission needed for government agencies (SSS, Philhealth, Pag-IBIG, BIR).
The Challenge: Hand-Generated Form Preparations
Manual and time consuming in generating HR documents and forms.
The Solution: Automated Form Generation
XScribe’s Dynamic Forms automates forms generation, producing on-time and consistent documents.
The Challenge: Overdue and Inaccurate Reports
Sourcing data manually from decentralized databases often leads to delayed, inaccurate, and irrelevant report generation.
The Solution: Accurate and Real-time Insights
XScribe’s Dynamic Reports generates real-time data and insights to make relevant and timely HR strategies and decisions.
The Challenge: Subjective Performance Reviews
Lack of standardized metric/forms leads to inconsistent and subjective reviews.
The Solution: Balanced Subjective and Objective Performance Reviews
XScribe PMS’ automated and transparent KPI setting, tracking, and evaluation ensure that performance appraisals are done objectively, consistently, and on time.
The Challenge: Misaligned Training Programs
Inadequate and ineffective development programs wastes training resources and hinders employee growth.
The Solution: Relevant Development Paths
XScribe’s LMS enables creation of structured and targeted courses, multiple platform access for convenience, and automated testing through certificate issuances — ensuring training absorption and compliance.
The Challenge
The XScribe Solution
Inefficient Talent Acquisition
Slow hiring processes causes delayed manpower requirement fulfillment and slowdown in overall business operations.
Optimized Hiring Process
XScribe ATS organizes recruiting tactics across multiple channels, tracks interview scheduling and evaluation, resulting faster hiring cycles.
Uncoordinated Onboarding
Disorganized onboarding overwhelm new hires and delay their time to productivity.
Structured Onboarding
XScribe ATS enables better adherence to onboarding checklist and activities.
Decentralized and Unsecured Records
Unprotected and decentralized physical/digital databases housing employee database doesn’t just result to vulnerable employee records but also limited people insights.
Secured, Quick-Access
XScribe HRIS and Attachments provides secure and quick access to all employee related information such as personal and payroll details; offering complete and powerful insights on employee talent, retention, and other strategic initiatives.
Unreliable and Inconvenient Attendance Logging
Use of logbooks, physical Bundy clocks, or manual spreadsheets results to missing or inaccurate timekeeping data and buddy clocking practices.
Multi-Platform Timekeeping Device/App
XScribe’s integrated and multi-platform Timekeeping Device/App provides highly accessible and integral attendance tracking that encourages employee presence and productivity.
Manual Filings, Low Transaction Visibility
Manual applications such as with leave filings and leave balance calculation is time-consuming and low data visibility may result to disputes with employees.
Digitized and Transparent Filings
XScribe’s comprehensive Self-Service Modules, such as Leave Management, enhance user experience with regard to Leave filing, balances tracking transparency, and automates leave conversion workflows.
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Underpayment and/or Overpayment
Manual payroll computation is prone to underpayment and/or overpayment of pay components (e.g., Overtime) when done hastily.
Reliable Computations
Automated self-service filings reduces underpayment and overpayment issues to ensure corresponding payouts to employees and compliance with DOLE labor laws.
Overlooked Filing Approvals
Lengthy and overlooked approval disrupts workflows and inundates the HR team with unnecessary inquiries.
Empowered Employees
XScribe’s Dashboards summarizes datasets that empowers employees to gain access to the information and workflows they need, eliminates unnecessary work burden to the HR team, freeing up time for more strategic tasks.
Fragmented Timekeeping and Payroll Processing
Separate system for attendance logging and timekeeping conversion leads to lengthy and disjointed timekeeping data conversion; fragmented payroll processing is prone to incorrect salaries and delayed pay disbursements.
Unified End-to-End Payroll Processing
XScribe’s Timekeeping and Payroll Modules automated timekeeping to pay conversion produces integral payroll and swifter disbursements – all done with greater accuracy and lesser effort for the HR and Accounting Team.
Compliance Bottlenecks
Compliance bottlenecks in keeping track of changing labor laws, report, and form requirements leads to delayed submissions and sometimes non-compliance.
Agile Compliance
XScribe’s Government Remittance, Payable, and Report Modules easily tracks mandatory contributions, loans for remittances, and report/forms submission needed for government agencies (SSS, Philhealth, Pag-IBIG, BIR).
Hand-Generated Form Preparations
Manual and time consuming in generating HR documents and forms.
Automated Form Generation
XScribe’s Dynamic Forms automates forms generation, producing on-time and consistent documents.
Overdue and Inaccurate Reports
Sourcing data manually from decentralized databases often leads to delayed, inaccurate, and irrelevant report generation.
Accurate and Real-time Insights
XScribe’s Dynamic Reports generates real-time data and insights to make relevant and timely HR strategies and decisions.
Subjective Performance Reviews
Lack of standardized metric/forms leads to inconsistent and subjective reviews.
Balanced Subjective and Objective Performance Reviews
XScribe PMS’ automated and transparent KPI setting, tracking, and evaluation ensure that performance appraisals are done objectively, consistently, and on time.
Misaligned Training Programs
Inadequate and ineffective development programs wastes training resources and hinders employee growth.
Relevant Development Paths
XScribe’s LMS enables creation of structured and targeted courses, multiple platform access for convenience, and automated testing through certificate issuances — ensuring training absorption and compliance.
These are challenges faced by companies that are using outdated, unfit systems and software, or aren’t using any at all. Employees remain the absolute backbone of any business — and with XScribe’s full suite of solutions, HR teams are enabled to focus more on people, not paperwork.
Features
Employee Profile Database and Management
Simplified employee profile management, housing Personal, Organizational, Compensation and Benefits, and much more in one database.
HRIS/201, Employee Profile and Attachments
Employee Promotions and Assignments
Employee Violation
Role Group Management
Attendance and Timekeeping Management
Automated timekeeping conversion and lesser human intervention for faster processing and lesser computation errors.
Attendance Rules and Schedule Profiles
Auto-generated Time Log, Time Log Summary, and Time Card
Biometric and Mobile Attendance Tracking
Change Time Log Parameters, Self-Service, and Approvals
Payroll
Collates and automatically converts variables into pay values – timekeeping data, overtime data, salary adjustments, night shift differentials, allowances, government contributions, holiday data, taxes, and loans.
Timekeeping and Pay Variables Conversion
Built-in Payslips and Bank File/Transfer generators.
Payroll Interval and Annualization
Accounting Journal Entries
Employee Dashboard, Company Memo, Notifications and Alerts
Enhances employee digital experience and empower to gain access to the information they need, eliminates unnecessary work burden to the HR team, freeing up time for more strategic tasks.
Home, Employee, and Calendar Dashboard
Company Memo Management
Summarized Action Items, HR Statistics, Announcements, and Notifications
In system, SMS, and Email Notifications
Employee Wellness
System integrated tracking that checks in on employees to measure well-being metrics.
Employee Wellness Dashboard and Reports
Mood Tracker
Rate Your Day
Values Tracker
Applicant Tracking System
Simplified end-to-end recruitment by centralizing every step of the hiring process — from manpower requests and job postings to applicant evaluation, job offers, and employee conversion.
Job Posting / Manpower Request Form
Applicant Database and Checklist
Applicant Portal
Applicant Testing and Evaluation
Learning Management System
Learning materials in one secure platform, streamline course creation, testing, and certification that ensures workforce remains skilled, engaged, and future-ready.
Curriculum and Courses Creator
Enrollments and Checklist
Test Templates and Assessments
Certificates and Compliances
Performance Management System
360-degree evaluation for better performance monitoring and promotion decision-making.
Employee – Employer Evaluation
Employee KPI
Employee Evaluation
KPI Templates and Scores
Employee Profile Database and Management
Attendance and Timekeeping Management
Payroll
Employee Dashboard, Company Memo, Notifications and Alerts
Employee Wellness
Applicant Tracking System
Learning Management System
Performance Management System
Simplified employee profile management, housing Personal, Organizational, Compensation and Benefits, and much more in one database.
HRIS/201, Employee Profile and Attachments
Employee Promotions and Assignments
Employee Violation
Role Group Management
Automated timekeeping conversion and lesser human intervention for faster processing and lesser computation errors.
Attendance Rules and Schedule Profiles
Auto-generated Time Log, Time Log Summary, and Time Card
Biometric and Mobile Attendance Tracking
Change Time Log Parameters, Self-Service, and Approvals
Collates and automatically converts variables into pay values – timekeeping data, overtime data, salary adjustments, night shift differentials, allowances, government contributions, holiday data, taxes, and loans.
Timekeeping and Pay Variables Conversion
Built-in Payslips and Bank File/Transfer generators.
Payroll Interval and Annualization
Accounting Journal Entries
Enhances employee digital experience and empower to gain access to the information they need, eliminates unnecessary work burden to the HR team, freeing up time for more strategic tasks.
Home, Employee, and Calendar Dashboard
Company Memo Management
Summarized Action Items, HR Statistics, Announcements, and Notifications
In system, SMS, and Email Notifications
System integrated tracking that checks in on employees to measure well-being metrics.
Employee Wellness Dashboard and Reports
Mood Tracker
Rate Your Day
Values Tracker
Simplified end-to-end recruitment by centralizing every step of the hiring process — from manpower requests and job postings to applicant evaluation, job offers, and employee conversion.
Job Posting / Manpower Request Form
Applicant Database and Checklist
Applicant Portal
Applicant Testing and Evaluation
Learning materials in one secure platform, streamline course creation, testing, and certification that ensures workforce remains skilled, engaged, and future-ready.
Curriculum and Courses Creator
Enrollments and Checklist
Test Templates and Assessments
Certificates and Compliances
360-degree evaluation for better performance monitoring and promotion decision-making.
Employee – Employer Evaluation
Employee KPI
Employee Evaluation
KPI Templates and Scores
All modules are fully integrated — ensuring seamless workflow across the whole HR Process.
Our Implementation Approach
Trusted by Our Clients
Scoping a wide range of industries from BPOs, Construction, Manpower Agencies, Healthcare, Manufacturing, Distribution, and Financial Services
Why Choose Us?
Choosing the right HRMS partner is just as important as choosing the right system. At XScribe, we go beyond implementation — we deliver solutions that are aligned with your business, built for long-term success, and supported every step of the way.
Flexible to Your Operations
Trusted by our partners, scoping a wide range of industries from BPOs, Construction, Manpower Agencies, Healthcare, Manufacturing, Distribution, and Financial Services.
All-in-One Integrated Platform
Manpower and Applicant Management, HRIS, Timekeeping, Payroll, Performance Evaluation, Learning Management — all HR workflows in one system
Local Compliance and Regulation
Locally developed for compliance with regulatory requirements on computation, forms, and reports from DOLE, BIR, SSS, Philhealth, and Pag-IBIG.
XScribe ERP Integration
Ready to scale to our Financial Management modules — they’re readily integrated with XScribe’s other solutions such as Sales, Purchasing, Accounting, Project Management, and much more, to cater other business workflows.
Long-term Partnership
Our locally developed and supported HRMS solutions, paired with our proven implementation expertise, is well positioned to meet the end-to-end HR needs of your growing operations to ensure long-term success.
Simple, Fast, and Scalable
Easy to use, quick to implement, excellent end-user adoption.
Excellent and Reliable Support
Fast turnaround times without compromising on quality — because integrity in our day-to-day operations comes above all.
Competitive Rates and Essential Software Updates
Our competitive rates enables not just large but also micro, small, and medium companies access to our solutions and services. Innovation is in the forefront of our company’s values in delivery of services and systems.
With XScribe HRMS, you gain more than a system – you gain a reliable, forward-thinking partner committed to your success before, during, and long after implementation.
Frequently Asked Questions
XScribe’s Human Resource Management System (HRMS) is an integrated and comprehensive HR platform that covers the end-to-end needs of your HR team. Unifies, digitizes, and streamlines not only 201 file keeping, timekeeping, and payroll functions but also other processes such as recruitment, performance appraisals, and even training — empowering HR teams and employees to handle their tasks efficiently and providing management with valuable, real-time HR insights. Developed configurable and customizable to ensure our system adapts to a wide range of industries that practices different HR policies.
Our solutions are ideal for small to medium-sized enterprises and growing organizations across various industries. It is especially beneficial for businesses looking to move away from manual processes and gain better control over their HR operations.
Yes. XScribe HRMS is highly flexible and can be tailored to your specific workflows, processes, and industry requirements. We can configure the system to align with how your business operates – not the other way around.
Yes. Our system is designed to align with Philippine regulatory requirements. It helps ensure accurate reporting and simplifies preparation for audits and compliance.
Implementation timelines vary depending on the scope and complexity of your requirements. Smaller implementations can take a few weeks, while more comprehensive deployments may take a few months. Our team follows a structured approach to ensure a smooth and efficient rollout.
Yes. XScribe’s HRMS solutions are modular and can be availed separately, namely — HR Core, Applicant Tracking System, Learning Management System, Performance Management System, and Employee Wellness.
Yes. XScribe HR Core can integrate with your existing timekeeping devices. We can also integrate with third-party systems or databases for data migration — or simply use our importation tools.
We provide comprehensive post-sales support to ensure your system continues to run smoothly. This includes a ticketing system for issue tracking, a customer portal, live chat support, online meeting scheduling, and on-site support when needed.
Absolutely. We provide user training, documentation, and ongoing support to ensure your team can effectively use the system and maximize its benefits.
Yes. XScribe HRMS is designed to scale with your business. It can handle increased transaction volumes, additional users, and more complex operations as your organization expands.
We prioritize the security of your data through robust access controls, user permissions, and system safeguards. Our solution is designed to protect sensitive personal information and ensure system reliability.
XScribe HRMS stands out through its tailored approach, local expertise, and strong support. Our solution is designed for the Philippine environment and is backed by certified experts, continuous innovation, and a dedicated post-sales support team.
Getting started is simple. Schedule a consultation with our team, and we’ll discuss your business needs, demonstrate the system, and guide you through the next steps toward implementation.
Discover how we can revolutionize
your Human Resource team.
Contact our team for a free (no strings attached) software demo and needs assessment.